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Operation Logistics Referent - Emergency Unit

Operation Logistics Referent - Emergency Unit

companyMédecins Sans Frontières Suisse
locationGenève, Suisse
location Autre | Responsable de projet

Operation Logistics Referent

Description du Poste

for the AER-Emergency Unit 

Context & Mission

The Operation Logistics Referent (RLO) is a logistics referent detached to operations to assist an operational cell in all its missions support activities.  He/she primarily has a technical reference role, but his experience and understanding of operations makes him or her an important member of the cell involved in the management of operations, especially in the monitoring of mission security management and applied security aspects.

The RLO within the Emergency Unit has 3 main scopes of responsibilities:

  • As a second RLO, he (she) provides support to the emergency cell RLO during intensive activity phases (surge) or when replacement is needed (field mission, rest period, training, etc.) 
  • He (she) is providing support to a regular cell according to peaks of activity which require reinforced support from operational logistics. It will then have an RLO polyvalent support function. 
  • Within the Emergency Unit, he (she) brings his (her) skills and expertise during the development of activities capitalization work, practical tools, specific training content, protocols and procedures drafting, etc. ... he (she) will then have a so-called Back Office activity.

Your responsibilities

  • As a member of the cell, participates in the definition of objectives and operational strategy by guaranteeing technical and logistical feasibility.
  • He (she) is the guarantor of the proper functioning of the supply chain of the missions for which he (she) is in charge.
  • He (she) works in collaboration with the supply referent in support of his Cell to anticipate and resolve issues related to the mission supply chains.
  • He (she) supervises technical and logistical activities and is responsible for the application of logistics fundamentals and logistics field tools.
  • Anticipates the logistical and technical problems that missions may face and undertakes to resolves them. 
  • Promotes and facilitates the implementation of technical activities aimed at improving the impact of medical programs (Wash, Food and non-food distribution, hospital management, construction, etc.)
  • Validates the technical aspects of the risk reduction policy. He (she) the guarantor of the availability, implementation, and management of all the necessary means, techniques and logistics and associated human resources. He (she) ensures the application of non-medical technical policies and quality standards, availability and reliability of items and systems.  
  • In support to the RP and ARP, contributes to the analysis, monitoring and implementation of security and risk reduction measures.
  • He (she) ensures that the applied safety and security measures are implemented and respected.
  • In collaboration with the ARP, organizes the monitoring and updates of mission security protocols, procedures, and manuals, and contributes to their development
  • He (she) sets the objectives of the logistics teams of the emergency pool and participates in their recruitments.
  • Is responsible for defining EPREP logistics strategies in line with operational objectives, as well as MSF Logistics emergency stock in Bordeaux, Dubai and Kampala.
  • He (she) is actively involved in the development of budgets and action plans.
  • Develop the EPREP logistics strategies in line with operational objectives.

Specific Responsibilities

The RLO is part of the Emergency Unit but he (she) also an additional polyvalent function in support of the current RLO team. 

  • The RLO is under the management of the Deputy Director of Operation (DDO) and hierarchically under head of operation logistics unit (RSLO). 
  • He (she) is not dedicated to a single cell but will come to provide a support according to peak activities, surge of needs or replacement of the regular cell RLO. 
  • He (she) will be requested in case of: 
    • Emergencies managed by the cell 
    • Exploratory mission requiring special follow-up 
    • Vertical activities generating a significant workload (vaccination campaign, food distribution, wash activity, shelters, etc.) 
    • Formalization and review of emergency preparedness plans (EPREP). This support is part of a collaboration between the RP/RMP and the AER support unit 
  • He (she) guarantees a continuity of support to all cells. He (she) the first-line backup of the RLO, of which it can take over – by delegation – all the responsibilities during absence, or only part of it. 
  • He (she) is focal point concerning logistics practices within the emergency cell; in particular contribute to closure intervention capitalization, E-cell logistics focal point for systems and tools, process and guidelines development, etc.
  • The RLO may be required to go on mission, at the request of a cell, with precise terms of reference. These missions may be of the following types: 
    • Field visit
    • Exploratory mission
    • Opening of projects 
    • Logistical reinforcements during an emergency period 
    • Logistics evaluation 
    • Gap filling 
  • The RLO intervenes on logistical (or transversal) training; as facilitators or as direct responders (cf. Ebola training, emergency training, LoT, WTT, etc.) 

Exigences

Experiences

  • Experience in technical project management and team management
  • Successful Logistics Coordinator (COTL) missions, including several on emergency missions
  • Minimum 3 years of mission with MSF in logistics positions of management / coordination
  • Experience as head of mission or field coordinator is highly recommended.
  • At least one successful year within the emergency pool.
  • Experience required in team coaching.
  • Experience in managing difficult security situations.

Education

  • High school studies at minimum. A technical diploma is an advantage

Qualifications required

  • Excellent knowledge of the response mechanisms to epidemics; displacement of populations and surgical and traumatic activities.
  • Mastery of MSF OCG tools.
  • Good knowledge of MSF Logistique Supply Center.
  • Mastery of logistics fundamentals.
  • Good analysis capacity of emergency situations and force of proposal of logistics strategies.
  • A good understanding of the political mechanisms of conflict and emergency situations.
  • Very good communication skills.
  • The ability to plan and implement appropriate and comprehensive logistics support.

Language

  • Proficient English speaking and be able to communicate in French, both oral and writing.

Terms of Employment

  • 3-year term of office renewable once, maximum 6 years
  • Working place : Geneva
  • Ideal start date: February 1st, 2022
  • Gross annual salary: from CHF 90’576.- to CHF 103’932.- (salary commensurate with equivalent experience and internal salary grid)

How to apply

Only applications submitted on the recruitment platform will be considered. Applications must contain:  CV 2 p. max. – letter of motivation 1p. max. – in English.

 Closing date for application is January 16th, 2022

The applications will be treated confidentially.

Only short-listed candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together for the social mission of MSF to create better outcomes for our patients and the communities we work with.

We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.