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HR Project Manager

HR Project Manager

companyMédecins Sans Frontières Suisse
locationGenève, Suisse
location Ressources humaines

HR Project Manager

Description du Poste

for HR Strategy – MSF OCG HRIS Strategic Project

Context & Mission

Médecins Sans Frontières (MSF) is an international, independent medical humanitarian organisation, providing medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. MSF’s teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by the MSF charter.  MSF’s actions are guided by medical ethics and the principles of impartiality, independence and neutrality. MSF is a non-profit, self-governed, member-based organisation.

MSF, including OCG, has grown significantly over the last 10 years. Until now the HR department has managed that growth with tools and methods that have been developed throughout the years in an empirical way. 

There were no significant changes to the structure and ways of working, despite the ambition and clear needs to move towards a global workforce approach;

The higher operational demand and growth, complex environment and increasing HR actors makes it essential for MSF OCG to have better systems to manage people and data, in order to meet operational ambitions.

For these reasons, MSF OCG Management has validated a multi-year strategic project that aims at transforming OCG HR to be fit for the future and overcome challenges, including the implementation of a new HRIS. 

2020 figures for MSF OCG: the field activity is covering 28 countries, for 80 humanitarian projects representing around 100 locations. The staff is composed with 6500 people on the field and 300 people in the Geneva HQ. Providing the best medical care possible in its intervention contexts is a core ambition for MSF. Hiring and staffing competent workforce for MSF projects is also key and critical for MSF OCG operations.

The main objective for the position of Project Manager for the HR Strategy is to manage and coordinate the HR Strategy definition, development and to articulate this in functional documentation to guide the HRIS project. This workstream is part of the Phase I of the HRIS Project and will constitute one of its key foundations. 

Your responsibilities

  • Ensure the coordination of OCG HR Strategy development with key stakeholders,
  • Ensure that specific HR functional areas are addressed, and the selection of these areas are prioritized in the formation of the HR Strategy,
  • Elaborate communication and change management plans for the HR Strategy

The Project Manager for HR Strategy will be responsible of:

  • Ensuring the development and formalization of OCG HR Strategy following 2 key milestones, addressing HR areas by priorities:
    • First HR areas package: Career Management & Matching; L&D; HR Data Management & Reporting,
    • Second HR areas package: Recruitment and attraction; On-boarding; Payroll & Compensation; Termination & Offboarding,
  • Organizing and coordinating the thinking process of OCG HR Strategy along five key dimensions to develop an overall HR Strategy:
    • Operating Vision & Strategy,
    • HR Services Offering,
    • Operating Structures & Interactions (incl. Roles & Responsibilities),
    • People & Capabilities,
    • Technology & Infrastructure
  • Identifying stakeholders that should be involved in the HR Strategy development and coordinate them to gather input & contributions, e.g.:
    • HR managers Field, Hubs, partner sections, HQ,
    • Operations, FOROP members,
    • Management teams’ members,
    • Finance & IT department stakeholders, 
    • Other stakeholders including potentially other OCs,
  • Coordinating, planning and organizing stakeholder’s availability to participate and contribute to the HR Strategy development process, providing the necessary briefings to OCG stakeholders,
  • Coordinating and facilitating the work with the external consultant for the HR Strategy:
    • Provide the documentation and necessary briefings to the consultant,
    • Organize meetings & one to one discussion with MSF/OCG stakeholders,
    • Coordinate and organize workshops when necessary,
    • Ensure the formalization of outcomes and appropriate content management for and with consultant when necessary,
  • Organizing, coordinating and reporting to the Project Committee meeting for the HR Strategy Development on weekly basis,
  • Reporting to the Program Manager and to the HR Director the progress of the workstream on a weekly basis,
  • Ensuring the formalization and documentation of discussions, meetings, workshops and of the overall HR strategy declined into specific HR strategies (Career, L&D, recruiting etc...) as well as proper content management accessible to main stakeholders,
  • Developing a plan to communicate changes to staff members specifically regarding changes due to the HR strategy
  • Ensuring the link of the HR Strategy development stream with the launch of the HR Processes stream with the Project Manager in charge 

Exigences

Education:

  • Degree (Bachelor/Master) in Human Resources Management, humanitarian or equivalent other relevant qualification
  • Degree (Bachelor/Master) in Project Management or Project management certification (PMP, Prince2, Hermes) or recognized project management curriculum desired,

Experience:

  • 5 years experience minimum Human Resources Management,
  • Experience in managing projects and organizational changes,
  • Experience in MSF is a must,
  • Experience in working with multidisciplinary teams in international environments, 
  • Experience in MSF Field Programmes is a strong asset
  • Experience of HRIS projects an asset

Technical skills:

  • Excellent overall understand of Human Resources management in humanitarian settings,
  • Strong knowledge of HR best practices
  • Excellent understanding of HR business areas
  • Strategic reflection and planning
  • Capacity to facilitate and coordinate internal various project teams
  • Analytical thinking, operational and problem-solving mindset essential  
  • Excellent communication (written and oral) and interpersonal skills
  • Flexible and pro-active
  • Committed to MSF Values
  • Change Management techniques & practices 

Languages and communication:

  • Fluent French and English. 

Personal qualities:

  • Ability to manage and coordinate numerous stakeholders, including people not under one’s direct supervision
  • Ability to manage and coordinate internal as well as external stakeholders, members of the working groups as well as steering committee members
  • Strong capacity to manage expectations
  • Outstanding capacity to commit and deliver
  • Excellent communication skills
  • Very strong oral and written presentation skills
  • Autonomous and very well organized
  • Excellent team player / team leader
  • Quality and results orientated
  • Flexible (able to plan and adapt the plan if needed in respecting the goals)
  • Pro-active in all circumstances

Terms of Employment

  • Fixed-term contract, 12 months
  • Full-time, 100%
  • Working place : Geneva
  • Ideal start date: as soon as possible
  • Gross annual salary: from CHF 98’016.- to CHF 111’732.- (salary commensurate with equivalent experience and internal salary grid)

How to apply

Only applications submitted on the recruitment platform will be considered. Applications must contain:  CV 2 p. max. – letter of motivation 1p. max. – in English.

Closing date for application is January 23th, 2022

 

The applications will be treated confidentially.

Only short-listed candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together for the social mission of MSF to create better outcomes for our patients and the communities we work with.

We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks